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Key Benefits of Microsoft 365 For Business

Key Benefits of Microsoft 365 For Business

2/13/2022 8:00:00 AM

If you're looking for a comprehensive business management solution to connect teams across different processes to perform cohesively and deliver results, Microsoft 365 Services has the answers. This intuitive, scalable, and all-inclusive ERP solution on the cloud helps streamline your business by connecting data across accounting, purchase, sales, inventory, supply chain, and operations to enhance customer interactions and revolutionize business performance.

In other words, Microsoft 365 is the champion of cloud-based, enterprise-grade productivity suites. It gives businesses a wide range of applications, tools, and features to enhance the ability of users to collaborate and communicate. It is believed that one out of every five employees utilizes Microsoft 365.

Key Benefits of Microsoft 365 For Business: Introduction & Benefits

Microsoft 365 was first launched in Microsoft Inspire in July 2017 as an enterprise-specific subscription service which succeeded in the "Secure Productive Enterprise" services established in 2016. It combines Windows 10 with Office 365 Business Premium. In addition, it comes with the Enterprise Mobility + Security Suite, including the Advanced Threat Analytics Azure Active Directory, Azure Information Protection, Cloud App Security, and Windows Intune.

The name was previously Office 365 (before the name change in April 2020); Microsoft 365 is the most recent evolution of the Office franchise, which began with a suite of popular desktop programs like Word, Excel, and PowerPoint. These popular productivity tools are still available within the web-based application, which includes various other features such as:

 

  • Exchange Online - which gives employees access to their email calendar, tasks, and contacts.
  • Collaboration and online storage through SharePoint: a type of online storage and collaboration. SharePoint is commonly utilized to serve as the central location of documents, allowing users to collaborate and share documents on projects.
  • Tools for communication - like Skype and Teams which enable instant messaging as well as video conference.
  • Administrators can set up two-factor authentication and apply the compliance policy with a secure management interface.


Uses of Microsoft 365 for Business

While Microsoft 365 does provide the complete Office package, it is just a tiny fraction of the features available. As a result, the true benefit is often ignored. My personal experience is that Microsoft 365 creates an integral and strategic plan for the business.

Take a medium-size enterprise that is part of the automotive sector for example. Of course, this company will also depend on an efficient IT infrastructure. It means that technology, resources, and budgets will be available to build an ideal IT environment. In addition to being safe, current, and highly accessible, it also needs to be simple to manage. We'll now focus on the problems regarding upkeep and currencies as examples.

These two areas could be:

Maintenance

  • Keeping up to date with systems to offer the best protection against downtime.
  • Maintaining methods to ensure that they run at a high level of performance.
  • Keeping up to date with my systems to guard them against security flaws.


Features of Microsoft 365 for Business

Microsoft Office and Microsoft 365 come with a wide range of tools to help you and your coworkers be more efficient! Since you've probably used Office applications for a long time, it's not challenging to adhere to the same habits. For instance, you've probably learned all sorts of keys. After you've adjusted to the new interface, you'll need to make use of your preferred app with the same method you've used before.


Real-time co-authoring (Word, Excel, PowerPoint):

  • Office 365 allows you to collaborate online and view the modifications made by your team members to documents shared regularly. 
  • When you upload your document with OneDrive cloud storage or SharePoint, the team will be able to open the paper to make needed edits or changes.

 Chat with co-workers in Office apps:

  • The features of Office 365 has the highly effective Skype integrated into the app. 
  • This feature plays crucially in facilitating rapid communication with colleagues. 
  • You can utilize it to instantly communicate with your team members or engage in audio or video conversations by sharing your screen in meetings. 
  • It is important to note that you can carry on Skype chats even after you have closed applications using your mobile or desktop version of Skype. 
  • The most appealing aspect is that your entire team will be able to enjoy unlimited Skype minutes.

 Send Links, Not Files:

  • Each email client has limitations in the number of files that can be attached. 
  • As a result, it can cause your inbox to overflow when your coworkers have to write more than one email to forward the essential documents you need. 
  • Microsoft 365 offers a credible solution to this issue. 
  • All you have to do is upload your file in Microsoft 365's cloud-based storage. After that, you can use Outlook and the Outlook web app to send an email.

Lync 2010:

  • Microsoft 365 allows you to download and install the latest Lync client for 2010. 
  • As the Windows Live Messenger, Lync 2010 is an IM client that lets you host online meetings. In addition, the best PC to PC connection for video and audio, Lync 2010, is installed on your desktop. 
  • It is important to note that this isn't the case for other web-based members of the Microsoft 365 Suite.


Some Additional Features of Microsoft 365 For Business:

  • Adding links to stored files instead of sending complete files to colleagues.
  • Turning OneNote items into Outlook calendar events.
  • Utilizing the mouse to act as a laser can help you create improved PowerPoint presentations.
  • Power Map Excel: Power Map Excel converting data into maps.
  • Resume Reading feature.
  • Microsoft Sway.
  • Secure data storage.
  • Company-wide licensing.
  • Market-leading word processor.
  • Ideal for dispersed teams.
  • Excellent email facilities.

 

Difference Between MS Office and Microsoft 365

Microsoft Office would easily win the prize if there were an award to recognize the most popular and efficient productivity tool for both casual and corporate customers. The tool is available in various styles and choices and deciding on one, particularly for someone new, can be intimidating.

Microsoft provides its Office tools/services across various devices; however, there are two major kinds of Microsoft Office Suite: Microsoft Office and Microsoft 365.

Microsoft Office (PC): 

The Microsoft Office Suite runs on desktops, including a range of software and tools that you can install one time on your computer or workstation without worrying about the future payment of the usage licenses. Microsoft Office is available in various bundles such as for 'Home & Business' or 'Professional Use”. Each bundle or package has specific applications they include, and regardless of which packages you decide to install on your PC, it is purchased per year.

Microsoft Office is especially useful when you're using most of the applications that it offers on your computer for daily work for a long period. Office 2013, Office 2016 and even the most recent Office 2019 are standalone versions of Microsoft Office.

Microsoft 365:

Microsoft 365, however, is a subscription-based product offered by Microsoft for both business and private users, including the most current tools and up-to-date features. It is ideal for small companies, schools, and large companies, as well as non-profit organizations. However, there are Microsoft 365 plans tailored for individuals or personal use.

Payments and Purchases:

Office 2013, 2016, and 2019 are Suites you pay for in advance, then install on your computer and keep. Microsoft 365, on the contrary, is a cloud-based solution that requires either monthly or annual (your option) fees to use all Microsoft's apps and tools for a specific time without needing to install anything on your PC.

Internet Connectivity and Accessibility:

In case it may not have been stated clearly in the previous section, Microsoft 365 can only be accessible on the internet (requires an internet connection); however, MS Office is accessible regardless of your computer's internet connection status.

The "online aspect" of Microsoft 365 is advantageous as you can access apps, tools, files, and tools on any device that has access to the internet. While this is feasible using MS Office, Microsoft 365 offers more options. For example, you can share or use your subscription across many devices.

Updates and Upgrades:

For MS Office, after installing the latest version, security updates or bug fixings are among the most beneficial extra benefits you can get. If you don't purchase a new version each time there is one, you'll never be able to experience the benefits of the latest features. With Microsoft 365, you lay your hands-on new features and updates immediately after they're made available by Microsoft.


Key Benefits of Microsoft 365 for Business

Everyone is aware of the basics of what Microsoft 365 is, but are you aware of the advantages of it being in place? Microsoft 365 is more than Word to go. It's a comprehensive collection of cloud-based applications that boost efficiency and improve collaboration in your company. 

Efficiency is a must in business. Being able to design, collaborate, and communicate seamlessly helps any company to be more efficient. Accessing productivity tools that let workers work more manageably, and at any time, makes businesses more agile and allows them to be competitive in their field.


Access Files from Anywhere

  • Microsoft 365 allows your organization to store all your files on the cloud.
  •  It means that they can be accessed from any device and place with internet access.


Secure Cloud Storage

Microsoft 365 is a safe environment, with strong security measures, including two-factor authentication that ensures that no one who isn't authorized can access your data if they are onto your device.


Improved Communication

  • Microsoft 365 offers users tools to make communication more central and easier through Skype and Outlook. 
  • Skype for Business lets you make conference calls and hold meetings with employees and other agencies from anywhere in the world. 
  • So, you can be in touch and collaborate without regard to distance or time.


Predictable Spend

  • Microsoft 365 is purchased per user monthly, just as the cost of a subscription.
  •  The cost of the licenses will depend on the level of functionality you select for your company. 
  • Different enterprise levels include various products and applications, which determine the price of each license.


Business Continuity

  • Files are saved in the cloud, frequently backed up, and your business can continue to function as usual even in the event of a catastrophe in the office. 
  • Whatever happens to your devices, your emails and other data are safe on the cloud.


Automatic Upgrade

  • The essential applications like Word, Excel, and Outlook are available and can be used online without downloading any software. 
  • Updates are automatically scheduled according to predetermined times, so you don't have to fret about whether you are on the most current version. It is done promptly.


Centralized Collaboration

  • Microsoft 365 lets you share calendars, mailboxes, and contacts and edit documents in real-time with collaboration tools. 
  • Sharing calendars within Exchange lets you determine who within your company is available at any given time, so you can plan meetings that meet everyone's needs the first time around.


Other Advantages: 

  • More than 150 percent ROI.
  • You have all the equipment your company requires to run more effectively.
  • Access your office from anywhere and at any time.
  • It is easily scalable.
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