Convert your property management Access database into a web app
Units, tenants, leases, rent, and maintenance requests — out of a single Access file and into a web app your office and on-site staff share.
Property managers often run their portfolio from a Microsoft Access database — units, tenants, leases, rent rolls, and maintenance history. It's tailored to how you operate, but a single-user file can't keep up once you're managing more doors with more people touching the data.
We convert it into a web app that keeps your rent roll and lease logic intact and adds what a growing portfolio needs: multi-user access, maintenance tracking your on-site team can update, and reporting owners actually want to see.
Where property management teams hit the wall
Rent roll lives in one file
The single most important report you have sits in a single-user Access file that only one person can safely edit at a time.
Maintenance falls through cracks
Requests captured in email or on paper don't connect to the unit, the tenant, or the vendor — so things get missed.
Lease dates sneak up
Renewals and expirations buried in the file lead to scrambles and vacancies you could have planned for.
Owner reports are manual
Each owner statement or portfolio report is rebuilt by hand instead of generated.
What we build for you
Units, tenants & leases
A central record of every unit, tenant, and lease with key dates and rent terms your whole team can use.
Maintenance tracking
Maintenance requests linked to units, tenants, and vendors, trackable from request to resolved by office and field.
Owner & portfolio reporting
Rent rolls, occupancy, and owner statements generated on demand instead of assembled by hand.
Example use cases
- Rent roll and occupancy reporting that's always current.
- Lease renewal and expiration reminders to reduce vacancy.
- Maintenance request intake and vendor assignment with status.
- Owner statements generated per property.
Frequently asked
Will our rent roll and lease logic survive the move?
Yes. We rebuild from your existing Access database, keeping the rent roll, lease terms, and reports you depend on while making them multi-user and reliable.
Can on-site staff update maintenance from the field?
Yes. The web app is mobile-friendly, so on-site staff can log and update maintenance requests from a phone or tablet.
Can it remind us about lease renewals?
Yes. We build reminders for renewals and expirations so you can plan ahead instead of reacting to surprise vacancies.
How much does it cost?
We quote up front after a free review. RalphAI, our in-house AI, accelerates the build, keeping it faster and lower-cost than a traditional rebuild.
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Learn more →Ready to move your Property Management Access database?
Send us your files for a free system review — we'll tell you what we see and what it would take, with an up-front quote.
Send us your files